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Summer Wedding: 9 Ways to Beat the Heat, Tips from Knots ‘N Such, Raleigh Wedding Planner and Florist

Feature Image by J.P. Lord Photography. Knots ‘N Such, Raleigh Wedding Planner and Florist.

Guess what? It’s summer. And in case you haven’t stepped outside in the past few weeks (lucky you), in the Raleigh world that means it’s HOT, complete with that sticky, walking-through-water feel that only a North Carolina summer can bring.  Just wait until you step into all five layers of that gorgeous princess ball gown of a wedding dress!

Everyone loves summer weddings, including me, but in the heat of summer, doing anything outside can be tough and outdoor weddings that much more so. Here are a few things to think about to beat the heat on your big day.

Outdoor Ceremony Entrance

Photography by J Parker Photography

  1. Avoid the heat

This one sounds obvious, but sometimes it’s an easy one to forget. If you know you’re going to get married on a hot day (read any time June thru August), try going for a later or earlier ceremony time to avoid the heat of the day. You may not be able to escape the temperatures for the whole event, but this way you at least won’t have guests sitting for the ceremony, baking in the hot sun at its peak.

  1. Attire

Especially with an outdoor ceremony, take extra time to consider what your wedding party will wear on the day of. Trade the full tux and jacket for a nice vest, bowtie, or suspenders to class up the guys’ outfits without adding undo layers. For the wedding dress, try to pick something light and loose.

  1. Hydrate!

I can’t stress this one enough. Especially if you’re wearing a traditional wedding dress, you are going to be hot, hot, hot. Both you and your new hubby will be up on your feet, bouncing from friend to family member and back again. It will be all you can do to get a bite to eat (a pet peeve of mine—please be sure to get food!), but in hot weather definitely do NOT skimp on water. And don’t pass on water right to the beer. Trust me, you’ll regret it later. This goes for your guests, as well. You know how much quicker a cold beer or glass of wine can go to your head on a hot day. Make sure to have cool, non-alcoholic drinks available—and some cocktail hour snacks wouldn’t hurt, either.

  1. Flowers

Your blooms won’t like the heat any more than you do—and they also need to hydrate. As soon as you can after the ceremony, plop those bouquets in a glass of water. Your florist should take care of the centerpieces or other floral pieces, but just in case have your planner keep on eye on them to maybe top them off with water before dinner if they begin to wilt. (Bonus if your coordinator is also your florist!) What flowers you choose can help save the day, as well.  In-season blooms that don’t have to travel far will last longer, and the hardier summer varieties will stand up to the warmth better than more fragile ones.

  1. Cake or other desserts

Icing also doesn’t hold up well in the heat. While the sweet treats will taste just as delicious with dripping frosting as not, they won’t make for the best pictures, and you’re bound to get extremely sticky if you go for a cake cutting. Have your baker deliver during cocktail hour, so the cake doesn’t stay out long before the cake cutting. You may even want to cut the cake before dinner, so the cake is at its freshest for the pictures.  And then guests don’t have to wait long for dessert.

  1. Protecting guests

If you plan on spending most of the day in the sun, help guests prepare! Have sunscreen available—in cute little baskets or bins—somewhere near the entrance so they can lather up when they get there. If you plan on using metal chairs for the ceremony, invest in covers so no one burns her bottom. Also try to scope out or create shady areas for people to escape, especially during the cocktail hour.

  1. Indoor options

Remember the heat takes the biggest toll on the old and the young. If you have grandparents making the trip, make sure there is somewhere for them to go sit and cool off. If there’s an indoor element to the venue—even if not big enough for the entire party—think about making it available for those who really need it. The same goes for small children.

  1. Think waterpark!

Maybe not quite that extreme, but if temperatures are really getting up there, it might not be a bad idea to get some fans and misters to go on the tent. I heard of a bride who had a fan underneath the head table to blow under her skirt and help her cool off! Or go with the amusement park theme and get everyone those little squirt bottle fans as favors. If the venue has a hose, hook a fan up to the water source and create your own cooling station. Any way that you have to help your guests cool off will go a long way.

  1. Have some fun

Use the heat as a way to introduce some more casual aspects to your wedding. Give your programs a second purpose by having them printed as fans, so your guests can fan themselves during the ceremony.  Have a late-night snack of popsicles (Lunapops, anyone?), and have frozen drinks at the bar.  Ask your caterer to be sure and bring double the amount of water so you don’t run out.

Summer Heat Infographic

Photography by
Joe Payne Photography
Thirteenth Moon Photography
J.P. Lord Photography
Jamie Blow Photography
Azul Photography

Take it from your Raleigh wedding planner, if you have an outdoor wedding in June, July, or August, your chances of having excessive heat are great.  So plan to pamper yourself and your guests to beat the heat!  Be creative, have fun, and stay safe!

XOXO,

Amy

What To Ask Your Wedding Planner, tips from Knots ‘N Such, Raleigh Wedding Planner and Florist

Feature Image by Jamie Blow Photography. Knots ‘N Such is a Raleigh Wedding Planner and Florist.

A couple of weeks ago, we shared a blog with you about the importance of hiring a wedding planner and the benefits that come from having that coordinator available to you in the wedding planning process.  If you are like me, then you were probably like “I need all the help can get!”  You might also be thinking, “I don’t even know where to begin?” At Knots ‘N Such, we always schedule an initial call to begin the process, and today we want to help you out by giving you the top 5 things you can ask a wedding planner at the beginning of the wedding planning process that will ease your mind and help you find the perfect fit in a wedding planner.

bride and groom kiss under ceremony arbor flowers

Little Fin Photography

  • Question 1: What sort of services do you offer (full day coordination, event styling, etc.)?

Every bride is different in what they need for their wedding.  You want to find out at the very beginning what services are offered by your wedding planner and whether those services meet your particular needs.  If you know going in you need both a full day of coordinator and event styler, you want to find out upfront if this is something that is offered from the planner or how they can meet your wedding day needs.

  • Question 2: Can you create a timeline that tells everyone involved in the planning process—other pros, members of the wedding party, to-be-weds and families—what to do and when to do it? 

Timelines are super important to ensure the smooth flow of your wedding day.  The more vendors you have, the more that timeline setup can become a bit complicated.  Talking through that with your wedding planner and seeing her role in that process will help ease your worries, and if offered, take that task off of your plate (especially if your day of timeline is tight due to travel or venue restrictions).

  • Question 3: Will you coordinate arrival and set up of vendors? If so, what does that look like?

Like with the timeline, seeing what your planner offers in terms of coordination with other vendors is important to know up front.  What role do they play in finding those vendors?  What role do they play in contacting those vendors before the wedding day?  This will ensure that communication is open and clear between all parties involved.

  • Question 4: What’s your secret for staying calm under pressure, and how do you handle day-of disasters?

Take it from me, many times weddings may seem easy breezy from the outside, but there are many blocks holding that image together.  Every person handles stress differently and asking this question upfront to your planner will give you insight into how they remain calm and handle the unexpected.  Their calmness hopefully will transfer to you in the wedding planning process and at the time of your big day.

  • Question 5: What will our communication timeline look like up until your wedding?

Finally, it is important to know when and how often you expect to hear from your wedding planner.  These expectations will help keep you on track and hopefully trust in your wedding planner’s process. This will also help you so that you can relax in the time leading up to your wedding and avoid micro-managing the person you have put faith in to create your vision.

Modern Wedding Ceremony at 21C Museum Hotel

Thirteenth Moon Photography

Hopefully talking through these questions will help you find the perfect fit in a wedding planner and make your planning process a bit easier.  Here at Knots ‘N Such, Raleigh Wedding Planner and Florist, we would love to help you in both your wedding planning process.  Contact us today!

XOXO,

Amy

Building a Wedding Day Emergency Kit, Tips from Knots ‘N Such, Raleigh Wedding Planner and Florist

Feature Image by the Nixons Photography.  Knots ‘N Such is a Raleigh Wedding Planner and Florist.

Thinking back to my wedding day, I thought I had all the pieces worked out, but then the unthinkable happened, I ended up with my lipstick somehow smeared on the front of my dress. Luckily, my sister had made a day of emergency kit that came to the rescue.

No matter how much planning goes into place, an emergency kit for the day of will always be helpful.  Knots ‘N Such, a Raleigh Wedding Planner and Florist, is here to provide the top 5 items from our emergency kit that may help you the day of your wedding.

Bride Getting Ready Photo

Photo by Thirteenth Moon Photography

  1. A Sewing Kit and Safety Pins
    • You never know when the zipper is going to snag or a hook is going to fall off when everyone is getting dressed for the wedding.  A sewing kit and safety pins will come in handy to do a quick sew in or fix for those unwanted malfunctions. You might also want to think about clear nail polish and/or super glue to help with snags and runs.
  2. A Tide-to-Go Stick or Some other quick stain removing device
    • Like I said about my wedding day, stains are going to happen.  Having a quick stain removing device will potentially come in handy not only for the bride but the whole wedding party.  There are so many elements that are just waiting to attach themselves to these fresh threads.  Being prepared will help calm nerves.
  3. A granola bar, bottle of water, or another mess free snack
    • Weddings are long days.  Blood sugars can drop.  Arrange for meals – breakfast and lunch if possible. Making sure to eat and hydrate will help with any unwanted hunger side effects. No one wants to be the one that passes out in their service. It will also fight off those “hangry” feelings that come along when you are bit too hungry.
  4. First Aid Kit and Over the Counter Meds
    • Long days can bring about headaches, stomach issues, and other minor injuries.  Tiredness, hunger, and stress can all play into this.  It might be great to have a first aid kit for things like bandaids or Benadryl cream. Also having Ibuprofen or other pain meds could be very helpful to get rid of headaches or cramps quickly.
  5. Spray on Deodorant and Mouth Wash
    • Smelling fresh and clean is a goal for everyone’s wedding days.  Have spray on deodorant available to reapply throughout the day.  You don’t want those streaks left from the roll on brands.  Also fresh breath is just as important. Having mouth wash will give you that just brushed feeling.
Bridal Floral Headpiece

Photo By Photographs by Stephanie

Planning ahead can help with these unforeseen circumstances. Put your maid of honor or another bridesmaid in charge of the emergency kit, because you will have a lot on your mind that day.  Also having a wedding planner, like Knots ‘N Such, can put your mind at ease because we come with a large emergency kit.  Contact us today to discuss how else we can help you!

XOXO.

Amy

Choosing a Wedding Venue – Tips From Knots ‘N Such, Raleigh Wedding Planner and Florist

Feature Image by Erica Serrano Photography

Knots ‘N Such is a Raleigh Wedding Planner and Florist

 

Drive around the Raleigh, Durham, Chapel Hill area, and you will come across some of the most beautiful wedding venues.  Today we are here to help you to choose which of these fantastic spaces fits your wedding and your vision.  Knots ‘N Such, Raleigh Wedding Planner and Florist, gives some tips for making this important decision, and helping you craft the wedding of your dreams.

Wedding reception room view

KNS Inhouse Photographer, Brant Daniel Photography

 

  • Know your total event budget and Estimate your guest list

Last blog we talked about that b word – budget.  When choosing your venue, it comes up again as important because your budget will help you determine which venues are realistically feasible for you to use on your wedding day. In this market, the average venue for an average wedding is about 20% of the budget. A wedding planner can help you craft and manage your budget, so it’s wise to get one involved from the very beginning.

Before you contact venues, create your guest list. You need to know how much space you’ll need for 85% of your guest list to sit down for dinner.

River Ridge Golf Club Ceremony

Photo by Azul Photography

  • Talk to a planner and Research venues in the area

A wedding planner, like Knots ‘N Such, can be a tremendous help in casting your vision and finding venues that fit your needs. When making your initial budget, determine if a wedding planner fits into that budget and will help you be satisfied at the end of your day. At the very least,  a month of coordinator is essential and can offer advice even during the planning process.

Also, research the venues in your area, check out their websites to see what they offer.  Research photographers that have been at those venues, so you can see the venue as captured by a camera. Does the venue have photo worthy views and spots that will make your photos beautiful?  If you’re the type of bride that likes organization, create a spreadsheet with contact information and details you can gather from their website.

Bride & Groom at American Tobacco Campus

Thirteenth Moon Photography LLC

  • Find venues that fit your vision of the big day

Are you planning an industrial chic wedding?  A wedding with unique architectural features?  Are you planning ceremony and reception to be in the same space?  I suggest sitting down with your significant other and writing down your must haves, like outdoor spaces or a space the bridal party can stay the night before.  These must haves will help in finding that venue that fits you and your significant other’s wedding vision.

Corner Table and Chandileer

Photographs by Stephanie

  • Find out what’s included and preferred vendors

Each venue is a bit different and has different requirements.  In your planning process, find out what’s required or expected during the wedding time.  Do they provide in-house catering?Do you have to use one of their caterers?  Do they have a list of other vendors they require you choose from because they have a working relationship with them?  Is it an all inclusive type of venue? These sort of factors will play into your decision making.

Raleigh Wedding Planner & Florist

Casey Rose Photography

The venue is the focal point that puts the wedding vision into motion.  It creates the ambiance, the inspiration, the storyboard of your big day.  Like we said earlier, a wedding planner, can be such a great resource in helping craft your wedding day.  Knots ‘N Such, a Raleigh Wedding Planner and Florist, would love to help you personalize and customize your wedding, starting with that initial venue decision.  Contact us today!

XOXO,

Amy

Being a Bride with a Budget, Tips from Knots ‘N Such, a Raleigh Wedding Planner and Florist

Feature image by Casey Rose Photography. Knots ‘N Such is a Raleigh Wedding Planner and Florist.

Happy 2018 everyone! Today we want to dive into that underlying “B” word of wedding planning: budgets.  Weddings do take money, and that number sometimes can be an overwhelming factor in the planning of their wedding.  First of all, let us tell you nearly every bride is on a budget.  Big or small, there’s always a limit.

Bride and Groom's First Look

Photo by Thirteenth Moon Photography

However, there are two types of brides when it comes to budget etiquette, and in an effort to help you plan and execute a wedding on your budget with grace and style, we want to help you understand the two categories.

The first is that “bride on a budget”.  This is the bride who understands that any budget has a limit, researches her options thoroughly, and is content with the options that are presented to her.  This bride will look back on the wedding planning experience and rejoice over the final product.  The second is a “budget bride”.  Like the first bride, this bride recognizes that she has a budget, yet struggles to be content with what money can buy for her budget.  This bride will look back on the wedding planning experience and be discontent with the final product. She doesn’t appreciate what her budget can buy, so is forlorn.

Raleigh Wedding Planner & Florist

Photo by Ultimate Images

When looking at the two types of bride, it’s easy to see that the bride on a budget is what we want for every bride, no matter the budget they have for their wedding.  Here are some tips to help you in your budgeting and planning for your wedding:

  1. Know and set your realistic budget from the very beginning (educate yourself on the cost of weddings in your area, determine what you can afford by setting priorities). If you determine a large wedding is nearly impossible, there’s no shame in having a small intimate affair or elopement. It’s actually quite trendy these days!
  2. Make a list of areas of the wedding and your budget for each category.  Here is a worksheet that can help you get started from the magazine Real Simple Budget Worksheet (do this before contacting any vendors)
  3. Research vendors that are in your budget area (staying within your budget area will help with disappointment later when you receive that estimate). Be realistic with your expectations.
  4. Visit open houses and bridal fairs to gather more information in your planning
  5. Contact vendors that meet your criteria to set up meetings
  6. Realize that vendors are there to educate and support you. Yes, we must be able to support ourselves so must price our products and services to do that. This is a career not a hobby for us.
  7. Before signing a contract, go back to that budget and make sure that you are focusing on those important details from Tip #1
  8. Finally, enjoy the process and look at the options you have and know that your day is going to be special
Raleigh Wedding Planner & Florist

Photo by McCardell Photography

Knots ‘N Such, a Raleigh Wedding Planner and Florist, wants to share this information with you, not to scare you off from contacting vendors or dreaming big, but to help you know your budget and not look back at wedding planning as a daunting time.  Our hope is, no matter the budget, you are the bride who is satisfied with every option and gets to the day of their wedding a bride beaming with pride knowing this is the day for them.  Happy wedding planning friends!

XOXO,

Amy

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